Key information
Privacy Policy
Last updated: 8 July 2026
Introduction
Pugwash Conferences on Science and World Affairs (“Pugwash”, “we”, “our” or “us”) is committed to protecting your privacy and handling your personal data transparently and in accordance with the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR), and applicable data protection legislation.
This Privacy Policy explains what personal information we collect, how we use it, and your rights.
Who We Are
Pugwash Conferences on Science and World Affairs is an international organisation dedicated to advancing peace, reducing the threat of armed conflict, and promoting dialogue on science and international security.
Website:
https://pugwash.org
For privacy enquiries, please contact us via our Contact page:
https://pugwash.org/contact-us/
What Information We Collect
Depending on how you use our website, we may collect:
Information you provide
This may include:
- Name
- Email address
- Organisation or affiliation
- Country or location
- Subject of enquiry
- Any information you include in messages or forms
- Information provided when subscribing to newsletters or mailing lists
Information collected automatically
When you visit our website we may automatically collect:
- IP address
- Browser type and version
- Device information
- Operating system
- Pages visited
- Date and time of your visit
- Referring website
- Website usage statistics
This information is collected through server logs and, where applicable, analytics cookies.
How We Use Your Information
We use your information to:
- Respond to enquiries
- Provide requested information
- Manage newsletter subscriptions
- Organise conferences, workshops and events
- Improve our website
- Monitor website performance
- Prevent fraud or misuse
- Comply with legal obligations
We will only use your personal data where we have a lawful basis for doing so.
Lawful Bases for Processing
Depending on the circumstances, our lawful basis may include:
- Your consent
- Performance of a contract
- Compliance with legal obligations
- Our legitimate interests in operating and improving our website and organisation
Newsletter Communications
If you subscribe to our mailing list, we will use your contact details to send news, updates and information about Pugwash activities.
You may unsubscribe at any time using the link in any email or by contacting us.
Cookies
Our website uses cookies to ensure it functions correctly and to improve the user experience.
Cookies may include:
- Essential cookies required for website functionality
- Preference cookies
- Performance and analytics cookies (where consent has been provided)
You can manage or withdraw cookie consent at any time through our cookie banner or your browser settings.
Third-Party Services
We may use trusted third-party providers to operate our website and services. Depending on how you interact with the website these may include:
- Website hosting providers
- Email service providers
- Newsletter platforms
- Website analytics providers
- Embedded media providers
- Security services
Where these providers process personal data on our behalf, appropriate contractual safeguards are in place.
International Transfers
As an international organisation, some personal information may be processed outside the United Kingdom or European Economic Area.
Where this occurs, we ensure appropriate safeguards are in place in accordance with applicable data protection legislation.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting and reporting requirements.
When information is no longer required, it is securely deleted or anonymised.
Security
We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.
While no internet transmission can ever be guaranteed to be completely secure, we continually review our security practices.
Your Rights
Subject to applicable law, you have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Restrict processing
- Object to processing
- Request data portability
- Withdraw consent where processing is based on consent
- Lodge a complaint with your local data protection authority
Children’s Privacy
Our website is not intended for children under the age of 16 and we do not knowingly collect personal information from children.
External Websites
Our website contains links to third-party websites.
We are not responsible for the privacy practices or content of external websites and encourage you to read their privacy policies.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
The latest version will always be published on this page with the updated revision date.
Contact
If you have any questions regarding this Privacy Policy or how your personal data is handled, please contact us using our Contact page:
https://pugwash.org/contact-us/
If you are not satisfied with our response, you may lodge a complaint with the relevant data protection authority in your country.